Be a Smart Event Photographer

There are countless cases where photographers lose their gears at the place they work. It wasn’t that they left it for hours; they simply leave for 10 minutes to the toilet and it was gone. There you go your $5,000 investment. All because you did not get an insurance for an event photographer.

Come on, guys, we need to become a smart photographer! We know that the thief is to be blamed, but it is also our fault to not anticipate something that has happened many times. Preventing is always better before it happens.

Protect your gears

There are several ways to insure your equipment depending on the company. One of them is by applying for Property Insurance or Business Owner’s Policy (which includes property insurance among others).

Property insurance protects everything you own that pertains to the business, such as the land, the house, and the gears. The amount that is covered will depend on the amount of premium you paid. The company will cover not just the loss but also the amount of money you need to spend to keep the business running, such as renting a new space as long as the studio is being fixed.

In the case of theft of any of your working equipment, the insurance will cover that, too, and will replace according to the value you’ve agreed. Of course, you need to notify the company whenever you want to add new gears to the insurance. is an example of event photographers that own this insurance.

Protect yourself

General liability insurance (also in the Business Owner’s Policy) and professional indemnity insurance are two insurances that can protect you pertaining fees that are related to legal issues.

The general/public liability insurance cover the fee that is needed to pay for damages that occur at the venue which is indirectly or accidentally by you. For example, if someone accidentally bumps on your bag of the camera, fell and scratch his leg by the broken pieces of glass he was holding and sue you for it, the insurance company will cover the legal fee that is needed.

Some will also help cover the medical fees or replacement fees that you need to pay to the one that is experiencing the loss.

Professional indemnity insurance will cover you whenever someone sues you for bringing them dissatisfying results. It’s easily granted to professional photographers who are strict about quality and retain it for years.

Be accepted by the venue

You might have noticed by now that there are venues that only allow photographers with insurance to work there. They need you to show them your proof of insurance. This is because they want to avoid problems while they can and this should be a good encouragement for you to apply for insurances soon.

Be a smart event photographer! Theft is not a right thing to do, but it is also wrong to not prevent things when you could have done it. These insurances have saved countless photographers out there and who knows, they might save you, too one day later.

When Planning An Event

Pick a suitable venue.

event photographyYou need to know for sure that when you are planning an event, the venue will be perfect. There are a lot of angles that you need to take a look at when you are looking at things like this. For starters, you need to determine whether the venue is large enough or not to cater to all of the guests that you are expecting. When you are assessing the space, try to keep tabs of the fact that it will not just be your guests and yourself who will be there. The event venue needs to have enough space for the servers, the vendors, tables and seats, a possible stage, or perhaps even a photo booth area or something similar to that.

Needless to say, the success of your event will start and end with the kind of venue that you pick out at the end of the day. Sure, you are going to need to make sure that your event photography needs are covered as well but it really all starts with the venue more than ever. Don’t make the mistake of booking the very first venue that you manage to see. There are quite a lot being offered out in your area if you only make it a point to start looking and to really take your time in checking things out accordingly when it all comes down to it.

Proper promotion.

An event will not be successful if it isn’t properly promoted in the first place. Social media is one of the best places for you to boost your marketing and your promotion for the event that you are planning out. More often than not, it will also be the best place for you to send out your electronic invites. Although there is still a certain value and appeal to sending out the invites the old fashioned way, it might not be the most efficient way of doing so. Give yourself enough time for the promotion to have some sort of traction so that it will get to reach all of the people that you have been targeting to reach out to in the first place.

Determine your target market or crowd.

You have to understand how demographics work. You also need to be able to determine what your main purpose will turn out to be so that you will be able to effectively pinpoint your target market at the end of the day.

Discuss the details with your photographer.

Event photography is unique in such a sense wherein the photographer will need to adapt to the specifics of the type of event that he is providing coverage for. Discuss this accordingly with your photographer so that you are assured once and for all that you have everything mapped out the right way during the day of the event. If you have any specifics or if you have any worries, let your photographer know about this so that he can plan out your event photography coverage based on your specific needs.